Privacy policy.

Effective Date: January 1, 2019

Totally Remote HR, LLC (“we,” “our,” or “us”) values your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website www.totallyremotehr.com. It is designed to comply with the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA).

1. Information We Collect

We may collect the following categories of personal information:

  • Identifiers: Name, email address, phone number

  • Internet/technical information: IP address, browser type, operating system, device information, usage data

  • Commercial/communication data: Information you provide when contacting us, requesting services, or opting into communications

We do not sell personal data, including the personal information of California residents.

2. Legal Basis for Processing (GDPR)

We process personal data under the following legal bases:

  • Consent (when you provide data voluntarily)

  • Contractual necessity (to deliver requested services)

  • Legitimate interests (improving our services, ensuring security)

  • Legal obligations (compliance with applicable laws)

3. Use of Personal Information

We use personal data for the following purposes:

  • Responding to inquiries and requests

  • Providing and improving our services

  • Communicating with you (including marketing, with consent)

  • Analyzing website usage and performance

  • Meeting legal or regulatory requirements

4. Sharing of Personal Information

We may share your information only in the following circumstances:

  • With service providers under contract to support our operations

  • As required by law, legal process, or government request

  • To protect rights, safety, or security

We do not sell or “share” personal information as defined under CCPA.

5. Data Retention

We retain personal data only as long as necessary for the purposes described in this policy, or as required by law. Data is securely deleted or anonymized when no longer needed.

6. Your Rights

Under GDPR (EU/UK residents)

You have the right to:

  • Access, correct, or delete your personal data

  • Restrict or object to processing

  • Request data portability

  • Withdraw consent at any time

Under CCPA (California residents)

You have the right to:

  • Know: Request disclosure of categories and specific pieces of personal information collected about you

  • Delete: Request deletion of your personal information (subject to legal exceptions)

  • Opt Out of Sale/Sharing: We do not sell or share your personal information

  • Non-Discrimination: You will not face discrimination for exercising your privacy rights

To exercise your rights, contact us at: totallyremotehr@gmail.com

7. Cookies and Tracking

We use cookies and similar technologies to improve functionality and analyze website traffic. Where required, we obtain your consent. You can adjust cookie settings through your browser.

8. Security

We implement appropriate technical and organizational safeguards to protect personal data. However, no online system is completely secure.

9. Children’s Privacy

We do not knowingly collect personal information from children under:

  • 16 years old (GDPR)

  • 13 years old (CCPA/US law)
    If you believe we have collected such data, please contact us so we can delete it.

10. Changes to This Policy

We may update this Privacy Policy periodically. Updates will be posted on this page with a new “Effective Date.”

11. Contact Information

For any privacy-related questions or to exercise your rights:

Totally Remote HR, LLC/ www.totallyremotehr.com
Email: totallyremotehr@gmail.com
Phone: 617-830-1819

If you are an EU resident and believe your rights have not been respected, you may also contact your local Data Protection Authority (DPA).

California residents may also contact the California Attorney General’s Office for privacy complaints.